Unigames Committee Meeting #1 - 06/03/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Connor
• Josh
• David
• Gen
• Chris
• Hannah
• James
• Emerald

Apologies

Absent

Meeting scheduled: 4:30PM

Meeting open: 4:41PM

Reports:

President's Report (Jackie):

• 👍
• tiefling triple threat president supremacy
• i'm working on things huh

Vice President's Report (Gibbi):

• Putting the Eepy in Veepy
• Me 🤝Jackie stayin up till 3am on call x2
• Working on flashback draft
• Working on Early events
• Welcome to committee everyone (this hits different for those actually on committee)
• Also fucked up typing this up and submitting it to the "secretary"
  • Love to our new secretary Yung Gravy

Treasurer's Report (Connyah):

• death stares David
• Good luck with this semester y'all! And hello minutes readers!!
• Account Balance: ~$3,500 (waiting on stuff)

Secretary's Report (Josh):

• I loveeeee late night video calls :/
• Remember the AGM? that was a year ago
• All the plushies!!!
• Amongus
• I don't even get presidential acknowledgement...

Librarian's Report (David):

• Da 'brarian, less goooo cracks knuckles at connor
• Got a few projects I want to (keep) work(ing) on
• I hate tax law

Fresher Rep's Report (Gen):

• Freshers seem to be interested in the club!!
• The turn out at the Fresher welcome was incredible and seems to be a pretty good indicator.
• Hopefully this interest will continue when they realise they actually have to do work at University.

Reports de la OCM (Chris, Hannah, James):

• Chris:
• shoutout to myself for finally getting back into playing pokemon
• about to start a potentially multiple week long email marathon. Wish me luck everyone
• RPG o'day!!!!!
• Hannah:
• we are back to my cursed sleep schedule lads (as Jackie can prove)
• definitely did not send the gms the availability form at 2am no sir
• otherwise I’m already drowning in essays somehow like wdym it’s only week 1
• James:
• I made a bunch of promises at the AGM and unlike Liz Truss I want to outlast the lettuce so I’m going to keep them.
• Going to work on replacing carpet tiles when the club room is less busy.
• I have a plan for increasing variety in club room MTG. I would like to do a cube. Thinking of using the Magic Arena Cube because it’s mostly balanced, uses new cards, updates itself and is easy for members to access the card list online.
• Prime idea for future board game event. Social Deduction Games. Since these were the most popular at the Welcome.
• Idea for potential RPG one-shot night that I can organise and GM in: Fate Core System and Silly One Page RPGs.
• Would like to do a Pokémon TCG event. I have a deck that the club can use and will speak with other members who have shown interest.

Immediate Past President's Report (Emerald):

• Emerald has attended: ==2/2== Meeting
• yippeee retirement
• defeating my demons (sleep debt) by going to war (sleeping)
• also happy new-mittee!! Happy 40th anniversary!!

Past action Items:

Action Items:

Jackie:

Go to kmart for borrowing pocket - Not Done

Put up Gatekeepers and Webkeepers - Done

Gibbi:

Draft Announcement for Intro to Magic for nextmittee - Done

Bump Fresher GM form - Hannah - Done

Post ogm minutes - Josh - Done

Poke people about custom playmats - Done

Bump donald about mailing list bug - Repoke Josh

Start moving minutes over onto new website - Not Done

Jackie, Gibbi:

Update passwords - Done

Connor:

Talk to webkeepers about online borrowing - Done

Josh:

EMP and Loft Booking for intro to painting - Done

Emerald:

Send out EOI for 40th to anniversary an "Everyone announcement" - Done

Everyone:

DM Jackie picture/s and quote for fridge posters. - In Pogress

Exec's:

DM Jackie ID (Drivers License) - In Pogress

Usual Suspects

Board Games

Social Deduction Boardgames - 13/03/2022 - 4PM

• Please come :D

  Gibbi: Put Up announcement etc for social deduction boardgames

Fresher Welcome - 02/03/22 - 4PM

• About 60~ people in attendance (Poggers)
• First in person since 2021 (Also Poggers)
• Pizza Order: Need to reduce by about 10 pizza ~
• Lost about $144 on Pizza (expected)
• More chairs pweaseeeeeeee

RPGs

RPG O-DAY - 07/03/2023 - 5PM

• 11 applicants
  • Some of the featured systems will be
    • Masks
    • Glitter Hearts
    • Burning WHeel
    • Call of Cthulu
    • 13th Age
    • Mongoose Travveler
    • Spire
    • Heart
    • Dread
• Pizza order
  • Order just for people running the stalls
  • Can send order through to Jackie before the event

Variety One-shot night - 10/03/2023 5PM

• About 6 responses
  • Winslade - 13th Age
  • Gibbi - Spire
  • Chris - Heart
  • Josh M - Lancer
  • Emerald - D&D 5e (Backup)
  • James - Fate/Nice Marines (Backup)

    Jackie: Contact GM's to make sure they are all good/have pregens for Variety One-Shot

PBTA RPG Night - Week of the 20th of March

• GM List: Texas, Amelia, Misha

Gibbi, Hannah, James: Contact GM's for PBTA

Gibbi: Check EMP for PBTA

Call of Cthulu RPG Night - Week of the 3rd of April

Chris, Gen: Write an EMP for CoC

Potential rpg event schedule for Sem 1 2023

• This would provide a nice balance of genres and mechanics between famous and niche games
• That one High fantasy Rpg that everyone knows and has a number of editions greater than 4
• Light RPGs - e.g. PbtA
• Call of Cthulhu
• Pendragon/Pathfinder
• Spire/Heart
• One page RPGs

TCGs

Magic: The Gavining

• There will be a quickplay guide for it in the next week or so

Intro to Magic - 15/03/2023 - 1PM

• Come learn Magic!

  Gibbi: Draft Announcement for Intro to Magic for nextmittee

Booster Box buying Bhenanigans

- Burchased a box of PAWBO - $209, Packs $7.50

Jumpstart 2022 2 - Week of the 27th (Thursday?)

• Entry $25
• 4 Packs pp

  Gibbi: EMP and Announcement for Jumpstart 2022

Flashback Draft

Gibbi: Poll for what box we want to do in #mtg-general

British James Cube

• Ominously tabled

Pokemon trading card game Event - 23/03/2023 - 5pm

• Calyrex Decks
• Mew Deck
• Maybe GhostCalyrex maybe Mew?? Guess we will have to see
• James Promise: Maybe bring another deck? ideal

Wargaming

Intro to Painting - 21/03/23 - 2PM

• Lots of Freshers seem interested!
• Please come!

Intro to Wargaming - 01/04/2023

• David runs the event!

David: Maintain contact with Eva about Intro to Wargaming

Fresher Campaigns

• Forms up
• GM times in
• Feel free to continue signing up here!
• Vikrum Feedback: Exec should organise fresher campaigns with Fresher Rep to help and learn along the way
• Committee Says: Yeah that makes sense lets do that

  Hannah and Gen: Make a fresher campaign server Hannah: Message Vikrum about Fresher Campaign organisation

Unigames OGM - Monday the 13th (February) (At 3pm regardless of Date)

Josh: Post ogm minutes oTL

Club Carnival - 14/03/2022 - 12 to 2PM

• Just a week away!
• Everyone except Jackie and Connor
• Jackie will be walking around being 'helpful'

  Chris, Gibbi, Josh: Set up for Club Carnival Connor: Make a baby float for Club Carnival

UWA OPEN DAY - 12/03/2023

• We get a bunch of stuff pre-setup
• Jackie will be there

Prosh - 22/03/2023

• Reality TV Theme
• Prosh Olympics - Oak Lawn - 14/03/23 - Maybe Jackie?
• Tiktok Video sigh

  Josh: Organise Tiktok Video Josh: Message UniSFA about combined team Josh: Prosh Marshall Sign-Up

Charity Vigil - Aprilish

• Push Em Kings

Far Future Events

Unigames [Redacted] 2023 - 30/06/2023 - 3/07/2023

Joint [Redacted] 2023

Reimbursements:

• Approved
• Pending
• Unsubmitted
  • $73.55 to Connor for Milk
  • $285 to David for O-Day printing
  • $70.96 to Jackie for Whiteboard Markers
  • $44.49 to Jackie for Liquid chalk
  • $100 to Tenancy for Hanging pin-up board
  • $69 to Unisfa for Uncharity auctions
  • $35 to Panto for Uncharity auctions
  • $40 to UCC for Uncharity auctions

Guild:

SOCPAC

• Proshin Stuff
• Guild Volunteering Team Bonding?
  • Positions Available if you want to join Guild Volunteering
• Event photography workshop
  • 1 person can come
  • May be good for 40th Anniversary Photos?
• Major SPG Grants
  • Would be very cool to lower ticket prices further for 40th Anniversary Ball
  • need more than 100 peoples

Tenancy

• Tenancy Consultation meeting - Tuesday 14th 5PM GCR

  Gibbi: Attend Tenancy Consultation Committee Meeting

Grants

• O-day grants
• the due date is the 10/03/202
• THATS THIS FRIDAY
• We're putting morbius in the minutes again - Emerald

General Business:

Custom Playmats

• Please come get them

Westmarche 2

• This westmittees problem (its us)
• Meeting TBA

40th Anniversary

• Major SPG! Possibly cheaper ticket prices!
• More than 60 responses!
• Frames, love you Frames, very cool of you
• Will release Alumni tickets early
  • Will be artificially inflated
  • We can take profit off that to reduce price for tickets for students
• Also, people who want merch who can't come can get merch early
• Probably between September/November
• 100-200 Guest venue capacity

Gatekeepers

• Say hello to our new gatekeepers!
• Harry George Arthur Trumble
• Matt Winslade

Webkeepers

• No new webkeepers

Room Update

Jackie: Go to kmart for borrowing pocket

New Printed Banner

• Emerald suggested nextmittee (current committee) commission jackie to create the new banner at $60/per hour ish for skilled labor
• Emerald thinks unigames should get a new banner
• Should have a classic colour scheme not attached to a particular year
• Purple is good not black

Pinup Board

• Jackie will do treasurer things with connor after this meeting

Jackie: Clear out Monolith

Library

David: Go through "Wargamey" Boardgames to review state of games

Card Sleeving

• David cannot wait to start doing this

David: Research sleeving Boardgames

Donation - Casting Shadows

• Cas wants to donate Casting Shadows on account of no room in their house
• Possible splat buy

  David: Research Casting Shadows Jackie: Talk to Cas about price

Library System

• Almost Done

Food runs

• We may need to increase juice box price to 80c
• In homage to the can oTL
• UniSFA is selling for $1
• Motion to increase price of juice boxes to 80c - Unanimous
• Check Chocolate block prices

Webkeeping

• Chris and Josh will be learning how to move old minutes to new website

Josh: Ask Donald about unigames.pat to be sending out emails to members.

Committee Business

• Unigames member Freyja Dyson has been suspended from the Unigames Club and Club spaces until the 27th of March.
  • Reminder that Unigames has a complaints form that you can use to make a complaint about another member of the club.
  • If you have questions or concerns about this suspension or the complaints process in general please contact Jackie or Gibbi.
• Reminder point about deck boxes

Early 2023 Events

• Week 2 RPG O-Day, First one-shot - 07/03/23, 10/03/23
• Week 3 Intro to Magic, first boardgame - 15/03/2023 13/03/23
• Week 4 Intro to painting, Pokemans, RPG and Prosh - 21/03/2023, 23/03/2023,
• Week 5 Jumpstart??? , Intro to Wargaming - TBA

Meeting closed: 7:05 PM