Unigames Committee Meeting #46 - 06/02/2023

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Connor
• David
• Josh
• Chris
• Texas
• Gibbi
• Everest
• Alistair

Apologies

• Hannah

Absent

Meeting scheduled: 5:30PM

Meeting open: 5:34PM

Reports:

President's Report (Emerald):

• Hi, Emerald
  • Good Afternoon Gibbi
  • Double Meeting
  • and a deferred exam study
  • my poor heart cant take it
  • drove to and from mandurah this morning
  • mmmmmmmmm (eats oreo)
  • I did a lot of stuff (Not David) this week
  • icons meeting was good
  • Adendum: LAST OF US EPISODE $ COMES OUT TONIGHT YOOOOO

Vice President's Report (Jackie):

• did a food run even though i said i couldn't
• this is my 4th meeting today
• but i have a new device so its cool
• i may be melting scoob
• also chaired the icons meeting even

Treasurer's Report (Business Texas):

• went to prerelease and pulled 2 atraxas
• people got paid some and I'll be back next week to pay more people
• did my final presentation
• heard about things that happened at socpac
• account balance:$2,891.67

Secretary's Report (Gibbi):

• Ran Prerelease
• Picked up prerelease stuff and other set boosters
• Went to Socpac
• I'm sure I did other things but ill write it in later no one can tell the difference anyway

Librarian's Report (Connyah):

• Repaired A TON of boardgames with Emerald, very slay
• Ran from food
• Reorganised the library 👀
• ALSO, cat had his second 9 day adventure, and returned !!
• 3 hours of eep brain 💅
• Come to LOVEly Boardgames

Fresher Rep's Report (Hannah):

• still alive in the void of latin america
• mosquitos and I have a love hate relationship bc they love me and I hate them

Reports de la OCM (Chris, David, Everest, Josh):

• Chris:
  • im a little confused boy
  • perpetually confused by things
  • also am little for clarification
  • M&M announcement coming after meeting to put space after the uncharity announcement
• David:
  • can you believe it guys? Unigames OGM, just a week away!
  • went to prerelease and got nothing of any real note (not even from the prize packs)
  • librararary entry
  • mmmmyeah
  • (Jackie would like to insert slander against her fellow committee members here)
• Everest:
  • still mostly just work
  • no longer taking pathfinder books for ransom (i returned them)
  • there's some kind of dust on the dragons?? we should look at that
• Josh:
  • I get home and an attempt on my life has been made
  • Love Mother Mother
  • Love New Phyrexia
  • COME TO UNCHARITY WAA

Immediate Past President's RepΦrt (Alistair):

• Alistair has attended: ==37.5/47== Meeting
  • All will be one
  • all will be one
  • all will be one
    • For Mirrodin (David)

Past action Items:

Action Items: Emerald:

look into quote for replacement of the painted banner - Done

Send out expression of interest form 40th anniverary - Done

Budget The newnigames Banner - In Progress

(with Connor) Learn how to repair boardgames - Done

Jackie:

(with Ethan) Do Speed dating GM Form - Done

Put up thread for fundraising goals for uncharity vigil - Done

FRESHER GUIDE FUCK YEAH - In progress

do O-Day stuff - Done

Do the Agm booking at the same as the OGM - DOne

Do a food run on - Done

Texas:

Send Money PLease Help - Done

Contanct Uniprint regarding O day fresher guide and flyer printing - Done

Ethan:

(with Jackie) Do Speed dating GM Form - Done

Pick up ONE stuff when it is in - DOne

Preorder 2 set boxes - Done

Put up OGL Thread Stats yeah - Done

Do the OGM Announcmenet in a Newsletter - Done

Go through "Wargamey" Boardgames to review state of games - Not Done

Talk to donald about mailing list bug - Not Done

Connor:

Lovely Boardgames announcement - DOne

(with Emerald) Learn how to repair boardgames - Done

Chris:

Make some mutants and some masterminds announcements - Will do shortly

ALL:

Make sure to have the time avaliable for the AGM/OGM - Done

ITS THAT TIME OF THE YEAR HANDOVER TIME :confetti_ball: :confetti_ball: :confetti_ball: - Done

Usual Suspects

Board Games

• LOVEly Boardgames - 10/02/2023 - Friday 5pm
  • Will be this friday come and play some LOVEly games!
    • Come through (come spelt specifically that way according to Connor )

Fresher Welcome - 02/03/22 - 4PM

• Time to do Admin stuff

  Gibbi, David: Do EMP, loft, booking chairs for fresher welcome

RPGs

Mutants and Masterminds - 21/02/2023 - 4PM

• Announcement will be going up this evening

Potential rpg event schedule for Sem 1 2023

• This would provide a nice balance of genres and mechanics between famous and niche games
• That one High fantasy Rpg that everyone knows and has a number of editions greater than 4
• Light RPGs - e.g. PbtA
• Call of Cthulhu
• Pendragon/Pathfinder
• Spire/Heart
• One page RPGs

Speed-Dating for RPG's - 07/03/2023 - 4PM

• Jackie as done th form for it
• Can put up form tonight (to committee)
• WIll be in week 2
• We can do it tuesday

First One shot - 09-10 of 03/2023

• Waiting for Unisfa to decide welcome date
• will be on whichever day unisfa event is not

Panto Unigames Collab Event

• Will have update next week after panto has some rest after all their amazing shows :)
• Return after OGM

Magic: The Gavining

Intro to Magic - 15/03/2023 - 1PM

Gibbi: Do EMP for intro to Magic

New Phyrexia: All Will be One Prerelease - 05/02/2023

• Had 21 Paricipants
• Very lovely prerelease
• Tried new tournament website worked really well
• hope to use it again next time

Gibbi: Take back Prerlease stuff to tactics

Booster Box buying Bhenanigans

• We got the set boxes for $400
• We should get 1 to 2 more boxes depending on how One continues to sell

Wargaming

Painting Day - 01/02/2023 - 1PM

• We had a painting day
• We had 1 attendant
• We should give more notice to painting day

Intro to Painting - Week 4

Intro to Wargaming - Week 5

• Will need to contact older member to organise

Fresher Campaigns

• Put up Fresher GM forms after the OGM

Colour Camp - November 18th to 21st

• Finally Done

Uncharity vigil - 11/02/2022 Saturday 5PM - 12/02/2022 Sunday 10AM

• Will be this weekend starting at 5PM!
  • Entry will be $5
  • Cash Event so make sure to bring paper money and also lots and lots of coins
• We'll be doing an auction and raffle at midnight as well as a bunch of pay to win boardgames and one shots throughout the evening
• We'll also be having a pizza order in the evening
• Come donate to decide on our logo for 2023!
  • If you have any suggestions make sure to put them in dragon-design on discord!
• Unigames

Auction Itmes

• Smash Up
• Old Game of Game of thrones - is playable
• Automoblies
• Necromunda
• Kill Dr Lucky

Raffle Items

• Unigames D6's
• still need to get raffle items from tactics

Gibbi: email Jason regarding raffle prizes for uncharity vigil

Milk Run

• Jackie and Connor will be around so can do Milk run

Committee Fundraising Goals

• Replace student style chairs with more student style chairs
  • Stretch Goal Buy "nice" chairs
    • Gibbi, Jackie, and Josh are not fond of the idea of office style chairs that have the ability to be "wheely" and "spinny".
• More Kallax cubes for storage near the snacks
• They will be put up tomorrow

  Jackie: post uncharity fundraising goals

Unigames OGM - Monday the 13th (February) (At 3pm regardless of Date)

• Ogm will be in person only
• Discord call would add aditional complexity
• Absentee votes close 1 hour before the meeting
• New Motion/Amendments due by this Thursday 09/02/2023 (Send them to Gibson)
• OGM will be in the guild council room

O-Day 2023 - 24/02/2023 24th of February 11AM - 3PM

• Event will go up for O Day next weeek
• Requesteth Help from our gatekeepers
• Email Uniprint for a quote on our flyer and sticker printing as well as submission date so that it can be in time for O-Day
• We wanna print more flyers as we ran out of flyers during the semester (about 50)
• After we have a new dragon we can get the orders in

Far Future Events

Unigames AGM - 03/03/2023 at 3pm Friday

• Yippee Yippee Yipee Democracy
• We Will put up the actual event after the OGM
• Next week problem

Everyone: Make sure to have the time avaliable for the AGM/ogm

Jackie: Do the Agm booking at the same as the OGM

Unigames Redacted 2023

• Is on the same week as supanova weekend
• Ask to shift booking dates by a week
• Emerald doesnt like the idea of making members choose

Emerald: Email manjedal to shift redacted by a week

Joint Redacted 2023

• WIll need to be booked today
• Already have dates for it
• WIll not be putting the dates in the minutes
• guess what its the weekend after study break
• Aim for a three way split on the initial deposit again

Reimbursements:

• Approved
  • $410.60 to David for food run
  • $370.22 to UCC for Joint camp
  • $296.24 to Ethan for Playmat purchase
• Pending
• Unsubmitted
  • $19.45 to Jackie for Camp Supplies
  • $544.40 to Jackie for Food run (5/2)
  • $10 to Jackie for paper towels
  • $400 to Ethan for ONE set boosters

Guild:

SOCPAC

SOCPAC 1 2023 - Student leadership training February 7 to 8 next dates - Back down to 2 execs with SLT including the president - O - DAY GRANT - O DAY DEADLINES: 10 march <br /> - SBG DEADLINES: 14 april, 8 september semester midsem break - Major – beeg event - Collab – collabrative - Standard – it’s a grant - SEMSTER GRANT DEADLINES 16 june and 10 november just before exams - O-DAY - Friday 24th of feb 11am to 3pm - Slip slop slap - Ensure you have merch - Freshers found it difficult to re-engage - Factionalism can be off putting - UWA Open day - 12 march - Smaller o day - Marketing of clubs - Deadline for EOI 10 february - Clubbed Carnival - 14 march - Mini o day in week 3 - Deadline for application is 21 feb

Emerald: EOI for Uwa open Day and clubbed carnival

Missing Money

• No updates

Grants

• No Updates

General Business:

Busy BEE - 18/02/2023 - 10AM

• Unigames will be managing our clubroom and the loft
• Emerald Contacted claudia regarding reimbursement for new cleaning supplies

  Jackie: Put up Busy BEE announcement

Custom Playmats

• The playmats are in!
• Come and pick them up by asking your local gatekeeper/committee member

Westmarche 2

• Return after OGM

40th Anniversary

Emerald: Send out expression of interest form 40th anniverary - Does committee want Emerald to explore other options for a big fancy event - Or is committee happy to settle with hackett - Potentially try for Uni club?

Gatekeepers

• No new gatekeepers

Webkeepers

• No new webkeepers

Room Update

Emerald: Investigate and decontaminate Dragons

New Printed Banner

• Pricing for 60cm by 1m Banner
  • $68.53
  • Not Double Sided
• Potentially DIY banner?
• Will have painted up DIY banner budget for next week

  Emerald: Budget The newnigames diy Banner

Pinup Board

• We got a reply
• Tenancy is talking to kelvin regarding the pinup board

Library

Emerald, Connor: Learn how to repair boardgames

Gibbi: Go through "Wargamey" Boardgames to review state of games

Library System

• Jackie continues to stay silly (enter RPG's)
  • If gatekeepers/committee wanna learn rpg entry hit up Jackie for those epic rpg entry deets.
• Emerald would like us to update our library tags for what is high priority
  • She suggests adding the whole pathfinder 2E set
  • As well as the new PHB

    Jackie: Bring in label maker for adding high priority status to books

Food runs

• Jackie did a food run this week
• Consider doing costco run for utilities
  • Committee has a discussion regarding costco run perhaps next week

Webkeeping

• New website POG
• Consider moving towards just using epic new website
• Everest suggests adding tag search the library system

Gibbi: Talk to donald about mailing list bug

gibbi: Start moving minutes over onto new website

Committee Business

Everyone: ITS THAT TIME OF THE YEAR HANDOVER TIME :confetti_ball: :confetti_ball: :confetti_ball:

• Meetings will be 5 PM Onwards

Early 2023 Events

• Week 1 AGM
• Week 2 Speeed Dating (First one shot)
• Week 3 Intro to Magic, first boardgame
• Week 4 Intro to painting and RPG
• Week 5 Jumpstart????, Intro to Wargaming

Meeting closed: 6:56 PM